Klacks rosters shifts automatically, checks OWTA rest periods in real time and keeps an eye on Banded Hours entitlements — open source, installable on-premise, and with the AI model of your choice. That way staff data stays exactly where your Data Protection Commission (DPC) wants it: in-house.
The Organisation of Working Time Act 1997 caps average working time at 48 hours a week, with a standard reference period of 4 months. An extension to 6 months applies only to specific activities such as security or healthcare — tracking this by hand is error-prone.
Under Section 18A OWTA, employees can apply for placement in a band of hours if their contracted hours don't reflect reality; the employer then has 4 weeks to respond. Section 17 OWTA also requires at least 24 hours' advance notice of start and finish times where the roster isn't fixed.
The Data Protection Act 2018 implements the GDPR in Ireland, with the Data Protection Commission (DPC) as the supervisory authority. Especially when it comes to AI features, many businesses have to ask whether staff data may go into a third-country cloud at all.
The Republic of Ireland has no public holidays at county or municipal level: all statutory holidays apply uniformly nationwide under the Organisation of Working Time Act 1997. For businesses with ties to Northern Ireland, though, what applies across the border still matters — a completely separate holiday regime is in force there.
From automatic rest-period checks to your own infrastructure — it all fits together.
Klacks monitors the rolling 48-hour average live over the reference period set out in OWTA Section 15, and warns before the limit is exceeded — including the sector-specific extension to 6 months for security and healthcare, correctly factoring in each employee's start date. On request, Klacks can hard-block any breach — a new violation can then only be saved with documented supervisor approval.
The daily rest period of at least 11 consecutive hours (Section 11) and the weekly rest period of at least 24 hours (Section 13) are monitored in real time — breaches simply never occur.
Klacks automatically checks the minimum lead time for roster publication: the 24-hour advance-notice period for start and finish times required by Section 17 OWTA is stored as a publication deadline, and Klacks warns if a roster would be published too close to the deadline.
Klacks records actual hours worked over 12 months, so an application for Banded Hours under Section 18A OWTA can be answered cleanly within the 4-week deadline.
Klacks runs on your own infrastructure, and you choose the AI model — including locally hosted, with no staff data ever transferred abroad.
The built-in AI assistant Klacksy schedules by voice command — transparently, based on defined skills and rules, not as an opaque AI decision.
Before a plan change goes live, you can run it through as an isolated copy — the 11-hour daily rest period (Section 11) and surcharges are calculated live exactly as in the real plan. Only once everything checks out do you apply the variant; until then, your live schedule stays untouched. This lets you prepare a suitable scenario in advance for foreseeable situations — such as a staff member calling in sick or a sudden spike in orders — so you're ready to act immediately when it matters, instead of improvising under time pressure. There's no artificial limit on the number of scenarios — create as many as your planning needs.
Klacksy isn't a bolted-on marketing chatbot — it's embedded directly in the Klacks interface. Staff and schedulers ask about shift times via chat, request shift swaps, or clarify availability. A built-in skills and rules system ensures Klacksy only ever makes transparent suggestions — never a black-box decision. For businesses with strict data protection requirements, the AI model can also be hosted locally, which matters with the DPC in mind too.
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A roster changes at short notice. Klacks automatically checks the 24-hour advance-notice period under Section 17 OWTA against the stored publication deadline, while keeping the 11-hour rest period in view — no manual recalculating required.
Wherever staff are scheduled in shifts, in the field, and by qualification — Klacks adapts to you, not the other way around.
Routes, qualifications, and care pay premiums — scheduled automatically.
More arrow_forwardlocal_hospital24/7 coverage, rest periods, and hospital-grade data protection.
More arrow_forwardsecuritySites, patrols, and certifications reliably covered.
More arrow_forwardcleaning_servicesSite routes and rotating teams scheduled efficiently.
More arrow_forwardlocal_shippingRoutes, driving times, and cross-border operations under control.
More arrow_forwardadd_businessYour operational rules — automatically factored into planning by Klacksy, no coding required.
More arrow_forwardTry the Playground to see how Klacks automates OWTA working-time limits, rest periods and Banded Hours — on-premise or in the Playground, free and without registration.
