Klacks schedules shifts automatically, monitors working time under the Working Time Regulations 1998, and can be controlled through an AI assistant — on-premise, open source, with the AI model of your choice. That keeps staff data on your own infrastructure, with no biometric time tracking, and in line with UK GDPR and the Data Protection Act 2018.
The Working Time Regulations 1998 cap average weekly working time at 48 hours, calculated over a standard 17-week reference period — extendable by agreement. Staff can opt out in writing, which makes manual tracking even harder.
The WTR require at least 11 consecutive hours of rest per 24 hours and 24 uninterrupted hours per 7-day period (Reg. 10 & 11) — error-prone to track by hand across rotating shifts.
In February 2024, the ICO took enforcement action against Serco Leisure after facial recognition and fingerprint clocking systems at 38 sites processed data on over 2,000 employees without a lawful basis — a warning sign for any time-tracking solution.
Bank holidays are anything but uniform across the United Kingdom: England & Wales, Scotland and Northern Ireland each observe their own set of statutory holidays, and individual councils add local holidays on top — such as Glasgow Fair Monday, the third Monday in July. Klacks handles exactly what simple tools get wrong.
From automatic rest-period control to data-protection-compliant time tracking — everything works together.
Klacks monitors the rolling 17-week average of working time live, correctly factoring in each employee's start date, and warns before the 48-hour limit under WTR Reg. 4 is exceeded — while flagging who is working beyond it under an opt-out. On request, Klacks can hard-block any breach — a new violation can then only be saved with documented supervisor approval. Fully traceable for any inspection.
The 11-hour daily rest and 24-hour weekly rest under WTR Reg. 10 & 11 are factored into every automatic shift plan — and any breach is immediately made visible.
Klacks records working time without needing facial recognition or fingerprints — no Serco-Leisure-style case, no questions from the ICO.
Klacks runs on your own infrastructure, and you choose the AI model yourself — in line with UK GDPR and the Data Protection Act 2018, with no cross-border transfer of staff data at all.
The Employment Rights Act 2025 received Royal Assent on 18 December 2025 and will in future govern advance notice periods for shifts and compensation for cancelled shifts — the exact thresholds have yet to be set. Klacks can easily be extended with new notice-period and compensation rules once they are confirmed.
The built-in AI assistant Klacksy schedules via voice or chat command — traceable through defined skills and rules, not an opaque AI decision.
Before a plan change goes live, you can run it through as an isolated copy — the 11-hour daily rest under WTR Reg. 10 and premiums are calculated live exactly as in the real plan. Only once everything checks out do you apply the variant; until then, your live schedule stays untouched. This lets you prepare a suitable scenario in advance for foreseeable situations — such as a staff member calling in sick or a sudden spike in orders — so you're ready to act immediately when it matters, instead of improvising under time pressure. There's no artificial limit on the number of scenarios — create as many as your planning needs.
Klacksy isn't a bolted-on marketing chatbot — it's embedded directly in the Klacks interface. Staff and schedulers use chat to check shift times, request swaps, or clarify availability. A built-in skills and rules system ensures Klacksy always makes traceable suggestions — never a black-box decision. For businesses with strict data protection requirements, the AI model can also be hosted locally.
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Klacks automatically detects when an employee is approaching the 48-hour limit in the rolling 17-week average or a rest period under WTR Reg. 10 would fall short, and suggests the adjustment straight away — no manual recalculating required.
Wherever staff are scheduled in shifts, in the field, and by qualification — Klacks adapts to you, not the other way around.
Routes, qualifications, and care pay premiums — scheduled automatically.
More arrow_forwardlocal_hospital24/7 coverage, rest periods, and hospital-grade data protection.
More arrow_forwardsecuritySites, patrols, and certifications reliably covered.
More arrow_forwardcleaning_servicesSite routes and rotating teams scheduled efficiently.
More arrow_forwardlocal_shippingRoutes, driving times, and cross-border operations under control.
More arrow_forwardadd_businessYour operational rules — automatically factored into planning by Klacksy, no coding required.
More arrow_forwardTry the Playground to see how Klacks automates Working Time Regulations limits, rest periods and data-protection-compliant time tracking — on-premise or in the Playground, free and with no registration required.
